The Clerk and Deputy Clerk are registered Commissioners of Oaths or Commissioners for Taking Affidavits.
Commissioner of Oath services are provided at the Municipal Office between the hours of 8:30 a.m. – 4:30 p.m., Monday to Friday. An appointment is preferred in order to ensure availability of the Clerk or Deputy Clerk.
The person swearing or affirming to a document must appear before the Commissioner of Oaths. Proper identification (photo ID) such as a valid driver's license, current passport or any other government-issued photo identification must be presented as well as the completed affidavit with the exception of the signature. The signing of the affidavit must be completed in the presence of the Commissioner.
A Commissioner of Oaths only certifies by affixing a stamp or seal that the required oath or affirmation or declaration has been properly administered. Commissioners of Oaths do not certify the truth of the statements contained in a document; the responsibility remains with the deponent or declarant.
The Commissioner of Oaths is not responsible for the content of the affidavit; it is the responsibility of the person whose signature is being commissioned (the deponent). The deponent must understand not only the details to which he/she will attest, but also the fact that he/she is swearing an oath that the details are correct.
The Municipal Freedom of Information & Protection of Privacy Act allows the public access to government held information while at the same time protecting personal information and protecting an individual's right of access to their own personal information. A majority of the records of the municipality are considered to be public records and are accessible at all times without proceeding under a "formal request". Such documents include: By-laws, minutes and financial statements for the municipality. If an individual is denied access to any type of document, then a formal request under the Act is acceptable. All requests for information under the Act must be in writing to the Clerk on the prescribed form and accompanied with a $5.00 application fee. For more information please contact the Clerk’s Office.
Municipalities have the authority to issue licenses for most lottery events conducted in their communities, including:
- Bingo events with prize boards up to $5,500;
- Raffles, including Catch the Ace with prize boards up to $50,000;
- Break Open ticket events within the Municipality;
- Bazaar gaming events; and
- Media Bingo.
In the above examples, consideration (cash) is paid for a chance (ticket/card) to win a prize.
All lotteries require a license issued by the Municipality or the Provincial Government. Licenses can only be issued to charitable or non-profit organizations as defined by the Alcohol & Gaming Commission of Ontario. The Clerk's department may advise organizations if they qualify for lottery licensing and which category is applicable. Organizations that have never been issued a license must first complete the Application for Licensing Eligibility to determine if they are eligible to apply.
Proceeds from lotteries must be used for the relief of poverty, the advancement of education, the advancement of religion, and/or other charitable purposes beneficial to the community.
Applications, terms and conditions and municipal requirements may be picked up in the Clerk's department at the Municipal Office.
The Clerk’s Office acts as the local representative of the Division Registrar for vital statistics, which involves the registration of deaths, births and marriages. The Clerk is the Division Registrar under the Vital Statistics Act. All deaths which occur within the Municipality of East Ferris must be registered with the Division Registrar.